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San Dieguito Union High School District

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Educational records

Educational records

Education records are defined as those records that contain information directly related to a student and which are maintained by an educational agency or institution or by a party acting for the agency or institution. The Family Educational Rights and Privacy Act (FERPA) is a federal law that affords parents the right to have access to their children’s education records, the right to seek to have the records amended, and the right to have some control over the disclosure of personally identifiable information from the education records.
 
The district Annual Notification and data confirmation processes outline the definitions and practices related to student information and records, including the ability to opt out of sharing student directory information.
 
California laws allow students to request to be addressed by a preferred name at school and for unofficial records to reflect a preferred name even if it has not been legally changed. Mandatory Permanent Pupil Records reflect a student's legal name as shown on government-issued documents unless documentation has been provided which shows that a name has been legally changed. 
 
Current student school records are maintained at each school campus by the school registrar. Please contact the campus registrar's office directly for any inquiries related to current student records.
 
Former student records may be maintained at the former school of attendance or the district office. Please contact the registrar at the former school of attendance to begin.
 
California Assembly Bill 711 bill requires a school district, charter school, or county office of education to update a former pupil’s records to include the pupil’s updated legal name or gender if the school district, charter school, or county office of education receives government-issued documentation demonstrating that the former pupil’s legal name or gender has been changed. The bill also requires an educational institution to reissue specified documents conferred upon, or issued to, the former pupil with the former pupil’s updated legal name or gender, if requested by the former pupil. The bill would also require the school district, charter school, or county office of education to add a new document to the former pupil’s file documenting specified details of the request and reissuance, as provided.
 
District Custodian of Records: Laura Strachan, Director of Pupil Services