San Dieguito Union High School District

Facilities Use / Rentals

San Dieguito Union High School District facilities exist primarily to serve students and District programs. When space is available, SDUHSD may permit community use in accordance with Board Policy, administrative regulations, safety requirements, and operational capacity.

SDUHSD uses an online facility-use system, Facilitron, to manage requests, documentation, insurance, and payments for the use of District facilities. The information below is intended for community organizations, non-profit groups, and other external users seeking to request District facilities outside of the instructional day.

While requests are submitted through Facilitron, all decisions regarding approval, scheduling, and use of facilities are made by SDUHSD staff in alignment with board policies and District priorities. The District’s administrative staff will continue to make final decisions on all facility use requests.

Users are encouraged to review the information on this site carefully before submitting a request, as it outlines key requirements, timelines, and responsibilities associated with facility use.

Important Information to Know Before You Apply:

All facility-use requests must be submitted online through Facilitron. Requests made outside the system will not be processed.
Requests must be submitted at least 14 days prior to the first event date. Breaks and holidays are excluded from this timeline.
Requests are accepted:
- On or after May 1 for use between July 1 – December 31
- On or after November 1 for use between January 1 – June 30
Submitting a request does not guarantee approval.
A request is not approved until an official approval email is issued through Facilitron.
Even approved events remain subject to District priority needs and may be cancelled or rescheduled if required for District use or safety reasons.
Reservations are first-come, first-served, except for conflicts where youth nonprofit groups may get priority.
No reservation is guaranteed. SDUHSD groups may “bump” external groups if needed.
School site availability does not equal approval; always wait for Facilitron confirmation.

Support:

Facilitron provides support for account creation, searching for facilities, submitting and managing reservation requests (including changes and cancellations), payments and refunds, insurance uploads, and technical assistance related to the online facility-use system. Facilitron Support can be reached at support@facilitron.com or 1-800-272-2962 ext. 0.

How to Book SDUHSD Facilities

Step by Step Instructions

Step 1: Create an Account

Go to Facilitron SDUHSD
Create a user account (or set your password if your account was pre-created)
Verify your organization’s nonprofit status, if applicable

Step 2: Find District Facility

On Facilitron, browse photos, descriptions, and real-time availability of district facilities
Select the facility that best fits your event needs

Step 3: Submit Your Request

Submit your reservation request at least 14 days before the event
All requests must be submitted through Facilitron—requests outside the system are not approved

Step 4: Provide Required Documents

Upload proof of insurance (Certificate of Insurance, if required)
Facilitron can also assist you in obtaining coverage

Step 5: Make Your Payment

Pay directly in Facilitron using:

Credit card
Check
ACH/eCheck
PayPal

Step 6: Receive Confirmation & Use Facility

Wait for official confirmation from Facilitron before using the facility
Bring your confirmation to the site and be prepared to show it to district personnel
Only use the facility for the approved date, time, and location

Facilitron

FOR FACILITY RENTALS/ USE, Contact:

For any questions related to submitting a reservation request, setting up your Facilitron account, cancellations, or technical assistance using the online system, please contact Facilitron Support, 1(800) 272-2962 ext. 0 or email at support@facilitron.com.

For specific details regarding SDUHSD facilities, please contact 760-753-0179 ext 5402 or email

facilities.use@sduhsd.net

Frequently Asked Questions (FAQ)

1. How much advance notice is required to reserve a facility?

Requests may be submitted up to 6 months in advance and must be submitted at least 14 calendar days prior to the first event date. This advance notice is needed to:

Verify availability with the school
Schedule custodial or site support staff
Coordinate services and operational needs

Please submit requests early so all departments can be notified and prepared.

2. How do I submit a facility use application?

All applications must be submitted through Facilitron, the district’s online scheduling platform. Before submitting a request, you must have:

An individual Facilitron user account
A renter organization account (if applicable)

Visit: www.facilitron.com/sduhsd92024

3. When and how do I make a payment?

Invoices are issued upon approval of your request.
Payment is due 7 full calendar days before the first event date.
Partial payments may be allowed for long-term, multi-month reservations.
Add something about payments accepted to Facilitron only.

Accepted payment methods:

Credit/debit card
eCheck
PayPal
Account balance via Facilitron
Check (payable to Facilitron)

Checks should include the order number and be mailed to:
Facilitron, Inc.
PO Box 1935
Los Gatos, CA 95031-1935

If additional fees are incurred after the event, payment is due within 30 calendar days of the invoice.

4. Does the facility come with equipment?

No. Use of district equipment or supplies is not permitted unless it is specified on your approved permit. By request, projectors may be available. Additional equipment, such as risers, platforms, tables, and chairs, may be rented at an additional cost.

5. What if I need to change my reservation after it has been submitted?

All changes must be made through Facilitron by logging into your account.
Requests will be sent to the district for review.

Please note:

All changes and communication are recorded in the “Comments” section of your reservation
Changes or cancellations after approval may result in additional fees